Accounts Payable Administrator

Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting-edge commercial professionals, and industry-leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives. We offer a challenging and exciting environment for career development, with a focus on training, growth and fostering an inclusive culture.

We are now looking for an Accounts Payable Administrator to join our Finance team!

In this role you'll be responsible for processing invoices and delivering excellent customer service to internal and external customers.

About the Role

  • Timely and accurate matching of purchase orders and invoices.
  • Ensure suppliers are paid accurately and on time against approved purchase orders
  • Maintain strong relationships with all key internal and external customers enabling effective communication of issues and collaboration on new developments
  • Assist with the new supplier process, ensuring adherence to purchasing due diligence and all purchasing policies.
  • Contribute towards the team reaching expected service level agreements for the team email inbox and dealing with all related supplier and contributor queries.
  • Support in ensuring all month end, quarter end and year end procedures are completed in line with the agreed timetables

About You

  • Very detailed oriented with excellent planning, organisation and administration skills
  • Analytical with great problem solving skills
  • Good working knowledge of Excel
  • Some accounting knowledge
  • Self-motivated and able to work to deadlines
  • Experience of working in a fast moving, deadline driven environment
  • Experience of Oracle Fusion would be desirable but not essential

We value and respect all differences (seen and unseen) in all people at the Guardian. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. The Guardian actively encourages applications from BAME candidates.

At the Guardian, many of our staff work flexibly and we will consider all requests for flexible working arrangements.

How to Apply

To apply, please upload your latest CV and a cover letter which outlines why you'd love to take on this role, and why you're a great match for what we're looking for.

The closing date for applications is 15th January 2025.

All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to the application process to make it easier and more comfortable for you. Please contact Alice on alice.connor@theguardian.com to discuss further so we can work with you to support you through your application.

Benefits at the Guardian

Culture & Wellbeing

We want everyone to feel like they belong at the Guardian and we champion diversity of thought. Our various employee forums provide a platform to use their voice to foster an inclusive workplace.

We offer great tools to help you prioritise your wellbeing including free yoga and pilates. These run alongside our corporate gym membership and cycle to work scheme.

Learning & Development

We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.

Our Working Environment

We take pride in our surroundings and are pleased to offer versatile meeting rooms and colourful communal areas. We have a brilliant canteen that caters to breakfast, lunch and dinner, with views overlooking Regent's Canal.

Additional Benefits & Policies

We offer 30 days annual leave per annum, plus an additional 5 day holiday purchase scheme. Our pension scheme is generous; if you contribute 5% then we will contribute 8-12% (depending on your age). We believe in giving back, which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available.

You are entitled to life cover, income protection, healthcare, sick pay and eye tests. You can also opt in to dental insurance.

We have enhanced maternity, paternity, adoption and shared parental leave policies in place. We also support our employees by offering an IVF, menopause, baby loss, and trans equality policy.