The Guardian Work For Us

Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting-edge commercial professionals, and industry-leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives. We offer a challenging and exciting environment for career development, with a focus on training, growth and fostering an inclusive culture.

We're now looking for an Executive Assistant to provide professional and reliable business support to the Chief Communications Officer (CCO). You'll work closely alongside the CCO on a day-to-day basis to support them with their key priorities, business area, special projects and daily and weekly objectives.

This role is ideally suited to a proactive individual who is passionate about working in an internationally-focused, progressive journalism organisation.

About the Role

• Understand the CCO priorities and proactively plan their time to maximise their efficiency, including complex diary management across multiple time zones
• Extensive inbox management, acting as both gate-keeper and first point of contact for all internal and external stakeholder communication. Fielding and directing requests where necessary and assisting with incoming enquiries in a timely manner
• Organisation and coordination of internal and external business meetings, including full logistics management, travel management, agendas, guest lists, venue liaison, pre-read papers, reports, briefing materials and any necessary technical support
• Work closely with the CCO on the planning and distribution of the Guardian's internal business communications
• Build relationships and liaise confidently with key stakeholders across the business including the Executive Committee, Guardian Media Group (GMG) and Scott Trust Board members, all department and senior staff including the internal EA/PA network
• Proactively work with the communications team to organise projects and workflows, manage team calendar and delegate tasks according to deadlines
• Support the communications team, including coordination of new starter inductions, training and IT equipment, organisation of senior leadership team meetings, team events and away days
• Manage CCO expenses and manage external suppliers for the communications team

About You

• Extensive Executive Assistant experience at C-Suite level within a large or global organisation
• Experience working in a fast-paced business with an understanding of the media landscape
• Exceptional time management and organisational skills, including complex diary management and travel arrangements
• Excellent verbal, written, grammatical, editing and proofing skills. Experience with Google Suite and MS Office.
• Proactive, with a proven ability to anticipate actions, requirements and contingency plans to ensure various conflicting deadlines are met and commitments achieved
• Able to build relationships quickly with stakeholders at all levels and work in the strictest of confidence

We value and respect all differences (seen and unseen) in all people. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. We actively encourage applications from people of all backgrounds. Many of our staff work flexibly and we will consider all requests for flexible working arrangements.

We're operating in a hybrid working model with a mix of office based and remote based work. You'll be expected to come into our London office 3 days a week.

How to Apply

To apply, please upload your latest CV and a cover letter which outlines why you'd love to take on this role, and why you're a great match for what we're looking for.

The closing date for applications is Tuesday 21st January 2025.

All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to help your application, this includes providing documents in accessible formats or personalising the process to better support your needs. Please contact Anna Vipers on anna.vipers@guardian.co.uk to discuss further so we can work with you to support you through your application.

Benefits at the Guardian

Culture & Wellbeing

We want everyone to feel like they belong at the Guardian and we champion diversity of thought. Our various employee forums provide a platform to use their voice to foster an inclusive workplace.

We offer tools to help you prioritise your wellbeing including access to our employee benefits platform which provides tailored support for health and wellbeing. In addition, we also offer free yoga and pilates classes. These run alongside our corporate gym membership and cycle to work scheme.

Learning & Development

We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.

Our Working Environment

We take pride in our surroundings and are pleased to offer versatile meeting rooms and colourful communal areas. We have a brilliant canteen that caters to breakfast, lunch and dinner, with views overlooking Regent's Canal.

Additional Benefits & Policies

We offer 30 days annual leave per annum, plus an additional 5 day holiday purchase scheme. Our pension scheme is generous; if you contribute 5% then we will contribute 8-12% (depending on your age). We believe in giving back, which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available.

You are entitled to life cover, income protection, healthcare, sick pay and eye tests. You can also opt in to dental insurance.

We have enhanced maternity, paternity, adoption and shared parental leave policies in place. We also support our employees by offering an IVF, menopause, baby loss, and trans equality policy.